Why QR Code is the great choice for your documents

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Barcodes have become very common in today’s world. You see a barcode on almost everything you come across nowadays. You see them on consumable goods, gift cards, labels and everywhere in supermarkets. There is no denying of the fact that traditional pricing system has effectively given way to the barcodes.

Almost all types of businesses across the globe are making most of the barcode technology. For example, it is used to identify employees in a warehouse, keep track of company’s vehicles and their drivers or to track assets such as tables, desks, computers, air conditioners or telephones in any building. Barcodes are very easy to use as well. In fact, every sane individual can gather information from a barcode if he knows how to use a scanning device.

QR Codes for Documents Sharing:

QR codes are one of the many types of barcodes. There are many benefits of using QR codes for your business. However, very few people are aware of the fact that QR codes are extremely useful when it comes to sharing your documents. Be it is your office documents, medical records, business inventory record, invoices or freight records, QR codes can make them more secure and safe.

QR codes are not only super accurate but cost and time effective as well. There are many ways you can use QR codes for data capture in documents.

  • Bookmarking/Splitting:

Many barcode scanners can search for QR codes in data. As soon as they find a common or new barcode, they create a new document for that barcode. As a result, you can virtually scan thousands of documents containing things like invoice numbers, repair orders, patient records or any kind of classifications in one go.

You can also use barcodes information to insert PDF bookmarks. It is pertinent to note that the process will not divide your file as it will remain as 1 file. On the other hand, the output PDF file will have different bookmarks to make navigation easier for you.

  • Classifying:

You can also identify the type of document being processed using QR codes. Similarly, you can use them to appropriate process depending upon the type of the document. Some advanced systems will choose the subsequent procedures after scanning contents of the QR codes.

  • Routing:

QR codes can also help users determine the route or path of the scanned documents in their files system. The system reads the barcode content of the scanned document sets and automatically creates folders and subfolders.

  • Indexing:

QR codes are also commonly used for indexing information or storing metadata. You can extract the barcode data and send it along the associated scanned image to a document management system. The typical example is the medical records where this data exists in the forms of patient name or patient id etc.

  • Naming:

You can also take help of QR codes in combination with other document variables to name different output files you have created for scanned documents.


Why QR Code is better than Code 39?

QR code belongs to the latest 2 Dimensional (2D) series of barcodes. They use two-dimensional shapes and figures to store information. QR codes are much better than other types of barcodes such as Code 39 and Code 128. Following are some main differences between QR Codes and traditional barcodes.

  • Capacity and Type of Data:

Almost all the scanning devices and software support QR codes. They cover a wide range of things and can be quite useful for you. They can handle a tremendous amount of information which traditional barcodes such as Code 128 or Code 39 simply cannot. They are high capacity barcodes and you can insert a wide variety of data into them. They can hold up to several dozen letters and numbers. On the other hand, traditional codes can hold up to just 20 letters and numbers.

  • QR Codes are Compact:

It is pertinent to note that Code 128 or 39 require a lot of space to store a small amount of data. On the hand, QR codes consume very small space to store huge amount of data. QR codes are compact and very easier to scan.

  • Language Capability:

Unlike traditional codes, QR barcodes can read data in many different languages. The data needs not to be only English numbers or letters. Even if the data is in a different language, QR codes work smoothly and don’t create problems for the users.

  • Error Correction:

Obviously, error correction capabilities are limited in Code 128, Code 39 and other traditional barcodes. As a matter of fact, Code 39 does not have any error checking and correction ability at all. Therefore, the code becomes unusable once it has been damaged due to any reason. On the contrary, QR codes can restore almost all data if they are damaged. The scanner can still read the data even if the code is damaged.

  • Reading Direction:

You can scan QR codes in any direction you want as compared to traditional barcodes which can be read only in one direction. You don’t need to align both code and scanner vertically to scan the code as in the case of Code 128 or Code 39. This feature actually makes QR codes super useful for all types of businesses, products, and documents.

  • Information Classification:

QR codes can further classify information contained in them in specific areas within the code. This makes it easier for the user to only read the required information. He can either read the information on one side or information stored on the other side. Traditional barcodes simply lack this excellent feature.

  • Software Support:

QR codes belong to the latest 2D technology of barcodes. Therefore, almost all of the scanning software and devices support them. You can scale them easily using any software or device available to you. On the other hand, Code 128 and Code 39 are slowly becoming obsolete. This simply means that modern software and devices will not scan them, making them virtually useless.

The advent of QR codes is just one example of how rapidly the technology is advancing. QR codes have totally revolutionized the business world. They provide a safer, advanced, reliable and quick option to store your important data and protect it from miscreants.

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